Subgrantee Resources
The resources here support subgrantees who receive funding through the Montana Board of Crime Control. If you have ideas for resources that should be added, please fill out the Training & Technical Assistance Request form with your suggestions.
Grant Management Forms
Financial
- DOJ Grants Financial Guide
- Match Calculator
- Accounting System & Financial Capability Questionnaire
- Applicant Financial Resource Disclosure Form
- Revised Budget Form
- Grant Adjustment Request Form
- Grant Adjustment Request Form Instructions
- Use of Prepaid Cards Procedure
- New AmpliFund Required Documentation for Expenses
- Indirect Costs
- MBCC Subrecipient Single Audit Certificate Form
Travel
- Mileage Reimbursement Log
- Request and Justification for Out-of-State Travel
- Current Mileage and Per Diem Reimbursement Rates
- Sample Travel Expense Report
Timesheets
- Criteria & Requirements
- SAMPLE Timesheet Employee Bi-Weekly, 26 Pay Periods (hourly rate included)
- SAMPLE Timesheet Employee Bi-Weekly, 26 Pay Periods (no hourly rate)
- SAMPLE Timesheet Employee Semi-Monthly, 24 Pay Periods
- SAMPLE Timesheet Volunteer Monthly
General
- Memorandum of Understanding
- Signature Page (for a new application)
- Signature Page (for a current subgrant)
- Certificate of Exemption for Hiring Practices on the Basis of Religion
- SAM Registration Document
- Risk Assessment
- Certifications Regarding Lobbying, Debarment, Drug Free
- Employee Health and Welfare Process
- Individuals Determined Suitable to Interact with Participating Minors form
- New Reporting a Breach of PII
- New Voluntary Services Approach
Justice Assistance Grant (JAG)
John R. Justice
- John R. Justice Loan Repayment Application Form (Appendix A1)
- John R. Justice John R. Justice Loan Repayment Financial Form
- John R. Justice Student Loan Repayment Program JRJSLRP Service Agreement (Appendix A)
- John R. Justice (JRJ) Proof of Employment Form (Appendix B)
- John R. Justice (JRJ) Service Agreement – Secondary Term of Service (Appendix B)
- John R. Justice (JRJ) Service Agreement Acknowledgement of Benefit (Appendix C)
- John R. Justice (JRJ) Submission Instructions
Title II Juvenile Justice Formula Grants
- Tribal Resolutions Requirements
- Tribal Resolution Requirements (Addendum A)
- 2018 Racial and Ethnic Disparity (RED) Data and Discussion (Addendum B)
SASP
VAWA
- VAWA Information Sheet
- VAWA Sexual Assault Response Form
- VAWA Consultation Victim Service Form
- Confidentiality Acknowledgement Form
VOCA
- VOCA SAR Form
- VOCA Volunteer Use
- VOCA Victim Assistance Final Rule July 2016
- VOCA Match Waiver Request:
- B-07 Subgrantee VOCA Match Waiver Request (both the letter outlined in 2.1 and the VOCA Match Waiver Request Spreadsheet are required)
- Subgrantee VOCA Match Waiver Request Spreadsheet
- VOCA Match Waiver Request
Civil Rights
Civil Rights Information
- MBCC Methods of Administration
- Civil Rights Compliance and Discrimination Complaint Instructions
- MBCC Discrimination Complaint Form
- MBCC Federal Civil Rights Compliance (OCR) Monitoring Form
Civil Rights Training
- Office for Civil Rights - Training for Grantees (all MBCC subrecipients must complete this training)
- Civil Rights Training for MBCC OVW Subrecipients (VAWA subrecipients must complete this training in addition to the above training)
- Civil Rights Training Certification Form
- Examples of Completed Civil Rights Training Certification Form
Equal Employment Opportunity (EEO)
- EEO Reporting Tool Instructions
- Example EEO Certificate (the certificate you submit with your grant application to MBCC should look like this)
Subgrantee Training
MBCC Applicant / Subgrantee Training Videos
Applicant / Subgrantee Training
- 2023 Training Notes
- 2023 PowerPoint Slides
- 2022 PowerPoint Slides
- 2022 Training Notes
- 2022 Training Highlights
- 2020 Video
- 2020 Applicant / Subgrantee Training Agenda
- 2020 PowerPoint Slides
- 2020 Financial Training Notes
Victims Face-to-Face Session
Title II Face-to-Face Session
JAG Face-to-Face Session
RSAT/COAP Face-to-Face Session
John R. Justice Face-to-Face Session
Documents
Program Reporting
Juvenile Justice
Title II Performance Measure by Purpose Area
- Purpose Area 3: Alternatives to Detention
- Purpose Area 6: Delinquency Prevention
- Purpose Area 11: Diversion Programs
- Purpose Area 17: School Programs
- Purpose Area 21: Disproportionate Minority Contact
- Purpose Area 23: Gender-Specific Programs
- Purpose Area 24: Native American Programs
- Purpose Area 27: Juvenile Justice System Improvement
- Purpose Area 30: Rural Area Programs